SAMPLE SUBMISSION FORMAT - Announcements Section

Announcements, Events, Requests for Information, Web Links, etc.

This is a general submission format for the ANNOUNCEMENTS section. Each submission will be slightly different depending upon the information being shared, but they should all use the same format.   All announcements should use the same line titles as described below (i.e. always use WHEN, do not use DATE; use WHERE, not LOCATION or PLACE).   Some announcements will not need all of the line titles (i.e. an announcement may not have a registration deadline) so those that do not apply may be left off.

Remember ... Brevity is key!   Only include the most imortant highlights. Interested parties can contact you for the details.

Type the TITLE in caps along with each line title (such as WHEN, CONTACT) .  Do not use italics, bold-facing, or underlining in your submissions.  Do not use tabs.

Announcement formatting

TITLE IN CAPS
[Submitted by First & Last Name]

Brief description of event, activity, etc. (One brief paragraph containing the most important highlights; interested families will contact the contact person or web site for more details.)

WHEN:  Day of week, Date, Time of event

WHERE: Address and City of event (include crossroads if you like, but not detailed directions please)

COST:  Cost per person (indicate if children under a certain age are free, earlybird discounts, etc.)

DEADLINE:  Sign up or payment deadline, if applicable

CONTACT:  Include first and last names of person to contact, phone number, e-mail, etc.

WEB SITE: Include web address if there is a web site pertaining to this event or resource.

Sample

AFHE HOMESCHOOL SWIM NIGHT AT HAMILTON AQUATIC CENTER
[Submitted by Lynne Bazyluk]

Join us for a fun family event to celebrate the end of the school year at the exciting Hamilton Aquatic Center! We have reserved the facilities for our exclusive use. The pool is heated! This event will take place rain or shine—come join us for an evening of fun! Snacks will be available for purchase or you may bring your own. Modest swimwear is required to preserve the wholesome family-friendly atmosphere we seek to create. Thank you for your cooperation. NOTE: The only pool toys permitted are beach balls and noodles. No water wings, rafts, or tubes. PFDs (personal floatation devices) are only allowed if they are labeled as "Coast Guard approved." Swim diapers are required for babies and toddlers at all times.

WHEN: Saturday, May 3, 2008 - 5:30 to 10:00 PM

WHERE: Hamilton Aquatic Center, 3838 S. Arizona Ave., Chandler (NW corner of Arizona Ave. and Ocotillo Rd.)

COST: $5 per person - pay at the door

CONTACT: Lynne Bazyluk, homeschool@afhe.org

WEB SITE: http://www.afhe.org/events_2008_family_swim_night_hamilton.htm